Inclement Weather/Emergency Closure Policy

Inclement Weather/Emergency Closure Policy

North Whidbey Park and Recreation District recognizes the fact that inclement weather and other emergencies can affect the ability to open for business and the employee’s ability to get to work. The safety of our patrons and employees is paramount in any emergency. No policy can cover every potential emergency situation, but this policy covers the most common.

Fortunately, emergencies and inclement weather days are infrequent, but these are the guidelines for when they occur.

District Closure

When an emergency such as these examples occurs, the District will follow the Oak Harbor School District (OHSD) closure policy. If OHSD closes for the day (outside of planned closures) the District will close, The District may decide to open later that day and will announce that delayed opening as described in the Notification section below.

 

The District may also close, regardless of OHSD’s closure, for the following reasons, but not limited to:

  1. over a foot of snow falls,
  2. electricity is out or fluctuating too frequently,
  3. flooding affects transportation, or
  4. the governor or local government leaders declare a weather emergency and ask people to stay off the roads.

We will keep the District closed for the briefest period of time possible.

Part-Day Closure

If an emergency event such as inclement weather or a power outage occurs, the District will follow the OHSD delayed opening policy.

If OHSD is on a:

  1. 1-hour late start, the pool will open at 8:45 A.M.
  2. 1 ½- hour late start, the pool will open at 9:15 A.M.
  3. 2-hour late start, the pool will open at 9:45 A.M.

Notification

In an emergency, managers will make every effort to notify employees by phone and email of the closure through departmental call trees. The closing/delays will be announced to our patrons via our website, our Facebook page, our patron email distribution roster, and patrons may call the pool to speak with a Client Service Specialist or listen to (the pool’s voicemail greeting).

All of these assume that all or some employees have access to electricity and phones. When the District is unable to notify employees of the closure, employees are asked to use common sense and make their best assessment of the safety and practicality of the situation. In a regional power outage, for example, employees will know that the District is likely to have no power. If 12 inches or more of snow falls, employees should come into work only if they can make it safely.

Extending Employee Leave

When the closure ends, all employees are expected to report to work at their regularly scheduled time. Certain jobs can be worked from home if chaos continues in the region, but teleworking for exempt employees must be arranged, on an individual basis, with the Executive Director.

Employees who cannot return to work at the end of the closure must arrange additional time off with their manager. If the employee has used up all vacation, he/she will be required to apply for an extended unpaid leave of absence.

The District recognizes that some employees may need additional time off to repair extensive home damage, for mass transit to be available for transportation to work, and a variety of other emergency situations. These will be assessed on a case-by-case basis and decisions will also be affected by the employee’s job requirements.

The District Is Open and the Employee Cannot Get to Work

Individual employee circumstances may affect an employee’s ability to come to work. Key to assessing the situation on a case-by-case basis is the communication between the employee and his or her manager. The District recognizes that in a severe national or regional disaster, all methods of communication may be unavailable, but employees should persist, by any method possible, to reach their manager to discuss individual circumstances.